TERMS & CONDITIONS
Booking Policy
Places will be booked on a first come, first served basis until we have allocated all the available places, or until the closing date has been reached. Please book early to avoid any disappointment as we’re sure the event will be popular.
Participants of the Challenge
All participants of the Hurdlestone Challenge must be members of a Scout Troop or a Guide Unit aged from 10 years old at the start of the event and under the age of 15 on 1 September of the Challenge year. Therefore, their date of birth should be between 1 September 2010 and 27 June 2015 inclusive.
Service Crew
A Service Crew member MUST be between the age of 14 and 17 years of age (inclusive) at the time of the Challenge event AND be an Explorer Scout in Scouting, OR be a Ranger or a Young Leader in Girlguiding.
Campsite Crew
A Campsite Crew member MUST be at least 18 years of age at the time of the Challenge event AND be a Network member or an adult leader in Scouting or be an Inspire member, an adult leader or a Trefoil Guild member in Girlguiding.
A Campsite Crew member can’t be included in the Troop/Unit ratios and therefore will not have any supervision requirements for anyone under the age of 18.
Cancellation Policy
Over the last few years, we've been able to write a Cancellation policy. This states that we'll have no fixed costs if we cancel the event up to six weeks prior to the date. If we're forced to cancel the event between 1 and 6 weeks prior to the event, any payments we've made to suppliers will be transferred to our 2026 event.
Therefore, if we're forced to cancel the event, we'll return any money paid to us, safe in the knowledge that the Hurdlestone Challenge won't lose any money. This is only possible because all our suppliers have worked with us for a number of years and are all incredibly supportive of us. We can't thank them enough for their continued support.
Leader responsibilties and requirements
Troops/Units will need to provide the correct ratio of adult leaders for the group size and ages
All volunteers over the age of 18 must hold a role in Scouting/Girlguiding that requires a DBS check, which must be up to date at the time of the event.